Counselor Toolkit: Printable Flyers for Virtual College Fairs
Guidance on using and posting the printable flyers included in the Counselor Quick-Start Toolkit, plus the text content for each flyer type if you prefer to make your own.
Update: College Fairs Online has cancelled its 2026-2027 fairs. Every flyer on this page works for any virtual college fair your students attend, and we will share what comes next with counselors first. Get notified.
The Counselor Quick-Start Toolkit includes three printable flyers designed for different placement locations. This page describes each flyer, where to post it, and what text is on it - so you can use the downloadable versions or adapt the content for your own design.
What's in the Toolkit
Flyer 1: General Awareness Flyer (8.5" × 11", full-color)
Best for: Bulletin boards, hallways, cafeteria, front entrance, library
Purpose: Catches students' attention and introduces virtual college fairs as an ongoing resource. Not tied to a specific fair - can stay posted all semester.
Content:
Explore Your Future - Free Virtual College Fairs
Virtual college fairs let you meet schools online, often focused on a specific career area - from Health Sciences and Engineering to Skilled Trades, Business, and Fine Arts.
What you get:
- Browse colleges, universities, and trade schools from anywhere
- Chat one-on-one with admissions representatives
- Attend on your own schedule - no travel, no missed class
- 100% free for students
Next fair: FAIR NAME - DATES
Register at REGISTRATION LINK or ask your school counselor.
Flyer 2: Fair-Specific Announcement Flyer (8.5" × 11", full-color)
Best for: Counseling office, classroom doors, teacher bulletin boards, CTE room bulletin boards, college prep area
Purpose: Announces a single upcoming fair with full details. Swap this flyer each time a new relevant fair is coming up.
Content:
FAIR NAME
Virtual College FairDates: FAIR DATES (Monday–Friday)
Focus: AREA OF INTEREST programs
Region: REGIONFree for all students | No travel required | Attend any time during fair week
What you can do at this fair:
- Explore schools with programs in AREA OF INTEREST
- Visit virtual booths at your own pace
- Book one-on-one chats with admissions representatives
How to register:
Visit REGISTRATION LINK or scan the QR code below.Questions? See COUNSELOR NAME in the counseling office.
(Add a QR code that links directly to the fair registration page)
Flyer 3: Counseling Office Take-One (4.25" × 5.5", half-page, color)
Best for: Counseling office counter, front desk, waiting area, teacher mailboxes
Purpose: A smaller-format flyer for high-traffic areas where full-size flyers may not fit. Students and parents can take one home.
Content:
Free Virtual College Fairs
SCHOOL NAME Counseling OfficeFocused fairs throughout the year.
Free for every student.
No travel. No cost. Attend anytime.Career areas covered: Health Sciences, Engineering, Business, Skilled Trades, Technology, Fine Arts, Culinary, Beauty & Wellness, and more.
Ask your counselor for upcoming fair links
(Add a QR code that links to your school's college and career page)
Where to Post for Maximum Visibility
| Location | Best Flyer | Notes |
|---|---|---|
| Hallway bulletin board (main) | General Awareness | Post at eye level near lockers or intersections |
| Counseling office | Fair-Specific + Take-Ones | Update the Fair-Specific flyer for each upcoming fair |
| Cafeteria | General Awareness | Post near trays or exit - students are captive audience |
| CTE classrooms | Fair-Specific | Coordinate with teachers to post the fair relevant to their course |
| Library | General Awareness | High traffic, self-directed browsing time available |
| Gym / PE area | General Awareness | Good reach for students who don't visit the counseling office |
| Classroom doors | Fair-Specific | Teachers often allow flyers on doors when relevant to their students |
| Front entrance / main office | General Awareness | Parents see this during school visits |
Customizing the Flyers
Option 1 - Use the toolkit files (easiest):
The Word version of the toolkit includes the text of all three flyers. Open it in Microsoft Word or Google Docs, replace the bracketed placeholders, add your school's logo, and print.
Option 2 - Use your own design:
Copy the text above into any design tool (Canva, Publisher, Word) and apply your school's colors and logo. Each fair's details are on its registration page.
Printing Tips
- Color printing for the General Awareness and Fair-Specific flyers makes a significant impact on student attention. If color printing is limited, ask your school's main office - they often have color printers available for counseling materials.
- Laminate the General Awareness flyer if you want to post it long-term. The fair-specific version should be swapped for each new fair.
- Post at eye level for students (approximately 5'–5'6" from the floor).
- Include QR codes wherever possible - students are far more likely to scan than to type a URL. Any free QR code generator can link straight to the fair registration page.
Ready to Connect with Colleges?
Join our next virtual college fair to meet admissions representatives and learn more about programs that interest you.